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Coffee is enjoyed globally and is widely accepted as among the most popular beverages in the world today. In the United States alone 400 million cups are consumed daily. Espressos are immensely popular in Europe and around 14 billion cups per year are consumed in Italy alone. These are staggering amounts, especially if you consider that the statistics of only 2 countries have been mentioned. Individuals from all walks of life love coffee, and office workers are no exception. Cups and mugs of this heavenly brew provide workers across the globe with the necessary boost and refreshing taste to get their morning off on the right foot. In today’s world of cell phones, email, text messaging and instant messaging, workers have become accustomed to working through many distractions. Most positions in a modern day offices involve a great deal of multi-tasking. Working on your computer, participating in conference calls and managing others are a sample of the multiple tasks that are expected out of today’s workforce. Many offices have gone out of their way to bring in specific services such as dry cleaners and day-care facilities to provide convenience, reduce stress and encourage their workers to focus on their jobs. A coffee service is another of these services which offices have leveraged in order to improve the work environment. Workers, who frequently consume coffee and tea, no longer have to worry about getting coffee throughout the day. Many office coffee services also offer water service and food service as well. Workers can rest assured knowing that these services will be available to them on a daily basis. Online Coffee Services Can Save your Business MoneyCompanies that supply tea or coffee to their staff members or clients are generally unaware of the hidden costs involved in the process. These costs include the time and money spent to shop for supplies as well as the time it takes for your accountant to record the yearly expenses. Businesses that do not have a coffee service or even a break room have to contend with staff members leaving the office to go to the nearest coffee shop for their favourite cup of coffee. This often leads to loss of production and a backlog of work. Making use of an efficient and reliable coffee service provider will put an end to all unnecessary expenses and time wasting activities. Staff members would no longer have to leave the premises, no more shopping for supplies. Besides all these advantages, coffee vendors offer a variety of quality coffees and teas to choose from as well as a range of bottled waters, sodas, snacks and sandwiches. Management and staff members can now enjoy their coffee at their desks while continuing with the job at hand. Freshly brewed coffee has an aromatic scent that will revive any soul that is about to die of boredom or fatigue, especially so if the coffee is supplied by the employer free of charge! In many cases, a happy worker is a productive worker and if it takes a delicious cup of coffee to do the trick then an online coffee service provider is a great solution. Service Offered by Coffee VendorsThere are many coffee vendors that provide coffee machines free of charge. The company only has to order a certain amount from the vendors to be granted this free service. The vendor then undertakes to keep in stock all the requirements needed by the various companies. Faulty equipment is immediately replaced or repaired. Many office coffee services have 24 hour service available to troubleshoot any problems that may arise, and non-scheduled deliveries if the office in question suddenly runs out of a particular item. Water filters are also changed on a regular basis and machine temperature checked. Coffee service providers also offer a free service trial and if it is not to your satisfaction, it can be returned without any obligatory charges.Ordering online is quick, easy and efficient. One of the first requirements of the company is to open an account with the service provider. An account or customer number is required each time an order is placed. Order forms will ask for the company’s name, manager’s name, e-mail address and street address of the company. The customer number must also be provided. The order form provides lists of all the available coffees and quantities that can be ordered. The orders can be in one cup quantities or in cases. The vast selection of teas and iced teas can also be ordered in boxed quantities. Cocoas, which include a wide variety of hot chocolate flavors, are in boxed quantities as well. Sugar, cream cups and lids will also be found on the list. Delivery options are made available as well. Order confirmation is usually done by phone.

An office coffee service can save you money in surprising ways. That may seem to go against the traditional wisdom that says doing something yourself is always cheaper than paying for a service, but providing coffee for your office staff and clients can add up in the accounting books in places where you don’t see it. Contracting with an office coffee service can increase productivity, increase staff and customer satisfaction with your company and reduce the unexpected overhead costs of coffee in your office.

Is coffee costing your company money?

If your company provides coffee for the staff and clients, then you probably think you have a pretty good idea of what your coffee costs are. Bankrate.com, one of the premier finance websites on the Internet, points out costs that few businesses consider when totaling the cost of providing coffee service for their employees. Among those “hidden” costs are the amount of time it takes to shop for break room coffee supplies and the time your accountant or bookkeeper spends tracking coffee expenses for your annual expense reports. Those may seem minor, but when you consider how much you are paying your accountant, it can add up surprisingly fast.

Believe it or not, even those businesses that do not have a break room on premises where they provide coffee for their staff and customers could be losing money by not employing a coffee service. When you provide coffee service on premises, none of your employees are leaving the building to pick up coffee at the local coffee shop; trips that add up in terms of lost productivity and time out of the office. By contracting with a coffee service to provide fine coffee for your employees, you can increase the amount of time that your employees are at work and focused on their jobs.

Can a coffee service increase your company’s profits?



The surprising answer to that question is “absolutely!” Here are just some of the ways that providing coffee through a coffee service can affect your bottom line.

- Providing coffee service for your staff improves employee morale.

Happier employees are more productive employees. While coffee may seem like a very small thing in the larger scheme of things, providing good coffee (especially free good coffee) to your employees’ rates very high with them. In a number of surveys, researchers asked employees to name something that their employer does that makes them feel valued and appreciated. In nearly every survey, more employees named free coffee than any other perk.

- Offering fine coffee to your customers increases their positive feelings about your company.

Anything you do to make customer or client experience with your company will show up in your bottom line, even if it can’t be easily quantified. Offering your customers a cup of gourmet coffee is one way to make them feel valued and appreciated. This is a lesson learned by high-end hair stylists, doctor and dentist offices and even upscale retail stores. Give your customers good coffee, and they will leave feeling far more appreciated, which can translate into a better bottom line for your business.

- Coffee can improve focus and can increases productivity.

A recent study measured productivity in workers who drank coffee during the day against the productivity of workers who do not drink coffee at the office. They found that workers who drank coffee at their desks were more focused on their work and completed more work than their co-workers who did not. The difference between the two groups of workers became more marked as the day went on. In fact, most of the coffee drinkers avoided the typical mid-afternoon slump in productivity entirely. A good coffee service can improve your bottom line by increasing productivity and reducing errors. Not to mention, your employees most likely will not be heading out the door to grab a coffee at the local coffee shop if they have a great coffee service providing coffee in the break room.

Using an office coffee service is less expensive



In many cases, the coffee service will provide a high-end coffee maker for your office for free as long as you purchase a minimum amount of coffee from them. Depending on the quality of the coffee that you choose, a coffee service for your office will cost between 4 cent and 19 cents per cup; the 19 cent figure is for Starbucks coffee from a coffee service. The machines ranges from double burner pour-over coffee makers to fancy bean-to-cup coffee machines that dispense gourmet espresso, complete with frothed milk.

If you are considering providing coffee for your office, or if you already provide free coffee for employees and customers, take a look at what a coffee service can do to save you money on your coffee.

There are many excellent reasons why a company would choose to provide coffee for its employees, customers and clients, but can you really save money using a coffee service? When you count in all of the costs associated with providing coffee for your business, you may be pleasantly surprised to find out just how cost-effective it can be to use a coffee service for your office coffee needs. Take a look at some of the obvious, and not so obvious, cost benefits of using a coffee service as opposed to providing the same coffee and machine on your own.

The Cost of the Coffee Machine



When considering the cost of the coffee machine, be sure to evaluate your office’s needs in terms of cups of coffee served per day. If you’re making more than two or three pots of coffee a day for your office or company, chances are that a coffee maker designed for use in a home kitchen just won’t do. While you may not need a coffee machine designed for restaurant or coffee shop use, you do need one that will handle higher traffic than the typical kitchen coffee maker or you’ll be replacing the coffee machine every few months. A coffee maker that can handle the typical office or business traffic will easily cost you upwards of $150-$200, while a top-of-the-line coffee machine or a coffee vending machine can easily run into the thousands of dollars.

By contrast, most office coffee service companies provide a high quality, professional coffee maker for free as long as you contract to buy a minimum amount of coffee and supplies through their service.

The Cost of Coffee through an Office Coffee Service



Office coffee service companies tend to buy their materials from coffee suppliers in large quantities. These companies are usually able to get a discounted price for the coffee that they buy. In general, you won’t pay more for coffee bought through an office coffee service than you would if you bought the coffee at your local supermarket or through a coffee subscription service. There are, however, many other ways that you’ll see savings when you buy coffee through a coffee service.

- Coffee ordered from a coffee service is delivered directly to your office on a pre-determined schedule. That means that no one has to spend time shopping for coffee and no one has to run out in the middle of the day to buy coffee because you’ve run out.

- Generally, the coffee service will deliver coffee packaged in pre-measured pouches just right for making one pot of coffee. That helps you control the amount of coffee that’s used per pot, potentially saving you money on every pot of coffee.

- If you choose a single serve coffee system, your potential savings are even greater. Because your employees will be making coffee to order, one cup at a time, you won’t be pouring old coffee down the drain because it’s become undrinkable.

In addition to the savings you’ll get by choosing a coffee service, you’ll also be serving better coffee. You won’t be brewing up ground coffee that’s gone stale in the can or the bag because your coffee will be in vacuum packed pouches or cups until just before you brew it.

Save Money on Supplies and Equipment through an Office Coffee Service



Your coffee supplier will also offer a range of coffee making equipment and supplies to mix with your coffee. That means that you won’t be paying supermarket prices for cream, milk, sugar and creamer for office use. Similar to the coffee, you’ll be able to purchase office coffee supplies through your coffee service in individual serving packets, which is both more sanitary and more economical. You won’t be throwing away cream or milk that’s gone bad in the refrigerator, or running down to the store to pick up another quart of milk before a big meeting.

Those supplies also include napkins, coffee cups and stirrers. Disposable coffee supplies are optional, of course, but could be an enormous boon if you regularly serve coffee to clients or customers.

Save Money on Repairs, Service and Replacement



One expense that’s not often counted when you’re calculating the cost of providing coffee at the office is the cost of maintenance. A coffee machine requires regular maintenance and cleaning in order to continue making good coffee. A broken coffee carafe often means buying a new coffee maker because it can be difficult to replace the carafe with the right size.

When you use an office coffee service, your service provider takes on the responsibility for maintaining and servicing your machine on a regular schedule. If your coffee machine malfunctions, the coffee service will replace or repair it, often within 24 hours so that you’re not left without a functioning coffee machine for your employees and customers. Depending on your contract with the coffee service, those replacements may be at no cost to you, or at a very nominal cost.

An office coffee service isn’t right for every office, but if your company provides coffee for employees or for customers and clients, it’s an option well worth exploring. If you’re considering using an office coffee service, the points above can help you make a realistic analysis of your possible savings.